Supplier Policy | Organixbulk

Organixbulk International Co.
Effective Date: 29-05-2025

This Purchase Policy outlines the terms, conditions, and procedures under which Organixbulk International Co. procures goods and materials from its suppliers. Our objective is to ensure a transparent, consistent, and quality-focused procurement process.

1. Agreement & Purchase Order Confirmation

All purchases must be confirmed through a written Purchase Order (PO) issued by Organixbulk.
Verbal orders are not considered valid unless subsequently confirmed in writing (email, message, or signed document).
Organixbulk will only accept deliveries that match a valid and approved PO.

2. Product Quality Standards

All supplied products must strictly adhere to the specified grade, quality, and quantity mentioned in the PO or agreed specifications.
Products that are contaminated, damaged, expired, or substandard will be rejected and returned at the supplier’s expense.
Any quality concerns raised must be resolved by the supplier immediately.

3. Delivery Timeframe

Suppliers must deliver goods within the agreed timeline mentioned in the PO.
Late delivery may result in order cancellation, penalty, or blacklisting depending on the severity.
Any expected delays must be communicated in writing before the delivery deadline.

4. Pricing and Payment Terms

All prices must be pre-agreed and documented in the PO or contract.
Payment Methods:
- Bank Transfer, Mobile Banking, or Cheque, as mutually agreed.
Payment Timeline:
- Usually within 7 business days after receipt and quality inspection of goods, unless otherwise stated.

Note: Advance payments (if any) are subject to prior agreement and supplier reliability.

5. Documentation & Invoicing

Each delivery must include:

Commercial Invoice
Delivery Challan/Note
Relevant Certifications (if applicable)

The invoice must clearly mention:

Purchase Order number
Product description
Quantity and unit price
Total amount payable

6. Order Cancellation & Modifications

Organixbulk reserves the right to cancel or modify any order if:

The product quality does not meet expectations
Delivery is delayed
Any terms of the PO or agreement are violated

Suppliers will be notified in writing in such cases.

7. Confidentiality & Integrity

Suppliers must maintain strict confidentiality regarding all business information, pricing, formulas, or operational processes of Organixbulk.
Any form of fraud, dishonesty, or unethical behavior may lead to immediate termination of the business relationship.